This Policy applies to The Berkeley Charitable Foundation ("the Berkeley Foundation"), a charity and company registered in England & Wales with company registration number 8548400 and charity registration number 1152596 whose registered office is at Berkeley House, 19 Portsmouth Road, Cobham, Surrey, KT11 1JG
The Berkeley Foundation is supported by The Berkeley Group of companies. The Berkeley Group operates through the following 'Brands': Berkeley, St Edward, St George, St James, St Joseph and St William. A full list of Berkeley Group companies can be found here.
References in this Policy to "our website" refer to the website https://www.berkeleyfoundation.org.uk/.
Our website is not intended for children. We do not knowingly collect the personal information of children under the age of 13 via our website. If you are under the age of 13, please do not access our website at any time or in any manner. We will take appropriate steps to delete the personal information of persons under the age of 13.
Your privacy and this Policy
We take the privacy of your personal information very seriously and know that you will wish to understand how we will use your personal information.
Which personal information do we collect?
Personal information that you provide voluntarily:
There are generally no adverse effects for you if you choose not to provide your personal information. You will still be able to use our website to view our material. However, without some of this information, we may not be able to communicate with you and/or take certain actions that you request, for example because this personal information is required to respond to your enquiries.
Collecting sensitive personal information
In certain circumstances, we will collect information that is deemed sensitive or referred to as special categories of personal data. This is most likely to include information about:
We need to have further justification for collecting, storing and using this type of personal information. We have in place appropriate safeguards which we are required by law to maintain when processing such information. We process special categories of personal information in the following circumstances:
Cookies and Personal Information that is collected automatically
How do we collect your personal information?
Personal Information provided by you:
The main way that we collect your personal information from you when you provide it to us. This could be through our website or when speaking to one of our staff, either in person, via email or on the telephone.
Personal information provided by third parties:
Occasionally we may receive information about you from other sources such as our charity partners, to aid or promote our support of and work with those partners (such as through including that information in our marketing material or using it to secure work placements or employment opportunities, as described above). These partners are not required to provide your details to us but may do so when they have your requisite consent.
We may receive your initial name and contact details from an introducer or other person(s) when you have told them that you would like to hear from us.
Why will we use your personal information?
Uses of your information:
The most common purposes for which we will use your information are:
We will use your information to communicate with you and provide you with information that you have requested and to respond to any enquiries you may have.
We may send you information by post and email to keep in contact with you about our reports, news, and events that we believe may interest you, provided that we have the requisite permission to do so, and sharing your information with our CRM and marketing services provider (either on the basis of your consent where we have requested it, or our legitimate interests to provide you with marketing communications where we may lawfully do so).
We keep a record of when we receive consent from individuals and do not use information provided in such circumstances for any other purposes. We act on withdrawals of consent as soon as we can.
Additionally and as required, we may use your information:
What are the legal grounds for the Berkeley Foundation using your information?
Depending on which of the above purposes for which your information is used, it will be processed on one or more of the following legal grounds:
The only exception to the above is where we have asked for your consent for the processing.
Who will we share your personal information with?
Personal information about other people that you provide to us
If you give us information on behalf of someone else, you confirm that the other person has appointed you to act on his/her behalf and that:
Keeping your personal information safe
While we will use all reasonable efforts to safeguard your personal information, you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal information that is transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us (see 'How can you contact us?' below).
Transferring your personal information abroad
We do not intend to transfer your personal information outside the EEA. If we believe a transfer of your personal information outside of the EEA will arise, we will implement contractual or other measures to comply with legal requirements on the transfer of personal information, ensuring that there is an adequate level of protection in place.
Where you are located outside the EEA then we will transfer your personal information to the UK and Europe where our systems and servers are located. This will naturally entail your personal information being exported back out to the jurisdiction that it originated from or from where you are located (for example when we reply to your emails or we write to you).
How long will we keep your personal information for?
Your personal information will be deleted when it is no longer reasonably required for the relevant purposes and we are not legally required or otherwise permitted to continue storing such information. The Berkeley Foundation will, in particular, retain your personal information where required for us to assert or defend legal claims until the end of the relevant retention period or until the claims in question have been settled.
Your rights in relation to your personal information
Subject to certain legal conditions, you have a number of rights in relation to the personal information that we hold about you. These include:
Should you wish to exercise any of your rights, please contact us directly (see 'How can you contact us?' below) and we will be happy to assist.
Please note that we may ask for proof of your identity and address (such as a copy of your driving licence or passport - please do not send any original documents).
Additionally, you should be aware that not all of these rights are absolute and there may be circumstances in which we will not fully comply with your request because of a specified legal ground or exemption. For example, you will not be able to request that we delete all of your information if you have entered into a contract with us because it will be necessary for the contract you have entered into. We will always let you know the legal basis for this.
We reserve the right to charge you a reasonable administrative fee for any manifestly unfounded or excessive requests concerning your access to your information, and for any additional copies of the personal information you request from us.
This policy was last updated on 30 May 2018.
How to contact us
If you want to contact us to know more about the use of your information, ask us to correct it, or to exercise any of your rights, please contact us by email using firstname.lastname@example.org. We will endeavour to send you a response as soon as possible. Your patience is much appreciated during busy periods.
Your right to lodge a complaint
You have the right to complain to the UK Information Commissioner's Office (ICO) (as well the relevant authority in your country of work or residence) if you believe we have not handled your request in an appropriate manner. However, we encourage you to contact us before making any complaint and we will seek to resolve any issues or concerns you may have.
For information on contacting the ICO please see their website at https://ico.org.uk/.